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Health & Safety Policies

Covid-19 Health & Safety Policy


  • To ensure that the risks of Covid-19 presented to pupils, staff and parents are reduced to an acceptable level. 


  • To conduct all our activities safely and in accordance with legislative standards and in consideration of government guidance
  • To provide safe working and learning conditions
  • To ensure a systematic approach to the identification of risks and the allocation of resources to control them
  • To openly communicate on health safety and welfare 


Dance Factory Studios recognises and accepts its responsibility as a provider of services and will provide a safe and healthy workplace and learning environment for all staff, pupils and such other persons as may be affected by its activities. We will adopt health and safety arrangements for Covid-19 in line with Health & Safety legislation, and in consideration of government guidelines. Good health and safety management will be an integral part of the way that the dance school operates and will be considered across all classes


  • Implement measures to ensure social distancing is observed across the site and in all studios consistent with and appropriate to the numbers of pupils, staff and parents in the school. 

This will include 

  • Having 2 meter marks on the communal area flooring for when students are waiting to come into class
  • Having designated dance areas for each pupil so they can dance whilst maintaining social distancing
  • Having processes in place so that classes do not mix or cross over in communal areas
  • Having a gap between classes to prevent large amounts of people in the building at one time
  • Ensuring no partner work or group work will be done in class to maintain social distancing
  • Limiting the number of pupils in a class to one where they can socially distance within the space available
  • Closing the waiting area to parents so they will have to wait in their cars
  • Maintain an appropriate hygiene regime to be followed by all pupils, staff and parents. 

This will include 

  • Providing hand sanitiser at the entrance and exit of the building/studio
  • Educating the students on the importance of hand sanitiser and thorough hand washing
  • Operating an enhanced cleaning regime for the duration of Covid-19. 

This will include

  • Ensuring the studios are cleaned every day
  • Ensuring all surfaces are disinfected between classes
  • Removal of non-essential items such as magazines and toys 
  • Apply and communicate sensible risk management and safe working practices. 

This will include 

  • Reviewing risk assessments, policies, procedures and practices at regular intervals and where additional information is gained through changes in government guidance,
  • Following an incident - ensuring the dance school is up to date with the most recent government guidelines on both a national and local level
  • Providing hand sanitiser for pupils, parents and staff
  • Providing any PPE for staff that is required or suggested for additional safety
  • Advising pupils/parents whether they need to purchase any PPE in accordance with government guidelines

Social Distancing Policy


Before a student, parent or visitor is permitted to attend on site they (or their parent/carer) are required to complete the online form ‘Covid-19 Protocol Sign In’.

This form will be accepted as valid indefinitely unless:

  • A new form is completed, or
  • The school is informed of a change verbally or in writing

If anyone in your household :

  • Displays symptoms of Covid-19 (including, but not limited to, temperature, dry cough, shortness of breath)
  • Comes into contact with someone with Covid-19 symptoms
  • Tests positive for Covid-19

You must

  • IMMEDIATELY inform Dance Factory Studios by phone, text or by completing a new online form
  • Not attend Dance Factory Studios for 14 days (in line with our terms and conditions there will be no discounts or refunds for non-attendance).

Covid-19 Protocol Sign In Form


At the start of class:

  • Parents are asked to drop children off at the door and remain outside.
  • On entry students will have to ring the doorbell and then sanitise their hands.
  • They will be ‘buzzed in’ and should PUSH the door to open.
  • Students should arrive ready for class (As far as possible, weather permitting) and only bring with them the appropriate dance shoes, a named drink and any dance equipment required.
  • There will be no changing room facilities available.
  • Students will then come straight to the studio where their class is held and will be allocated a space for their outdoor shoes and bottle etc.
  • Students will then be allocated a dance space.
  • Should students need to use the bathroom they will need to indicate to the teacher who will allow them to go, ensuring that social distance is maintained with other students.
  • At the end of class:
  • Students will collect their belongings, be escorted out and handed over to parents one at a time.
  • Please wait within sight so that teachers can call students forward promptly.


Guidance states that "Parents and carers should not be allowed into the setting unless this is essential, and children should be dropped off and collected at the door if possible."

However, we understand that small children may become distressed if this is enforced especially after such a long break from classes. Teachers will be meeting students at the door and parents are encouraged to work towards leaving them at this point. Where this is not possible, we ask parents to follow our social distancing guidelines as outlined in the remainder of this policy.

In addition, because it is challenging to reduce contact between young children, regular cleaning and disinfection of surfaces, objects and toys, as well as handwashing, are particularly important. The use of soft toys and toys with intricate parts or that are otherwise hard to clean will be avoided and cleaning undertaken as described in our Covid-19 Health & Safety Policy.


Students undertaking a trial class will be subject to the same social distancing procedures as everyone else.

In addition, parents are asked to consider leaving students in our care and waiting outside. However, we understand that this may be distressing for new students. Where parents must enter the building we ask that they follow our social distancing guidelines (including the use of face coverings) as outlined in the remainder of this policy.

All trial classes are subject to a space in class being available as well as suitable safety measures being applied. Should there not be a safe way to trial a particular class, new students will be placed on a waiting list or offered an alternative.


  • Students will be allocated a marked space at the barre or in the centre.
  • Students should stay as close to their allocated space as possible.
  • We will endeavour to maintain a 2m distance at all times.
  • Where this is not possible a 1m+ strategy will be adopted. We will mitigate the risks of 1m+ by using the following:
  1. The room will be clearly marked
  2. The room will be well ventilated
  3. Students will be required to stay as close as possible to their allocated area
  4. Students will all be required to face the same direction
  5. Students will engage in little or no travelling steps.
  6. Where travelling steps are required, increased distances between students will be arranged.


According to the guidance PPE is not required for teachers in our setting.

However, for your piece of mind we have adopted the following measures:

  • Teachers will maintain a 2m distance when leading the class.
  • Teachers are provided with visors.
  • Visors should be worn whenever it is practical and necessary.
  • Physical intervention for the purposes of correct technique will be used only when incorrect technique is dangerous.
  • When physical intervention is necessary, teachers will wear visors and sanitise hands before and after.
  • Children, young people or learners who require first aid should continue to receive care in the same way. No additional PPE is needed because of coronavirus (COVID-19) for anyone who does not have coronavirus (COVID-19) symptoms.


In line with government guidance you should also wear a face covering in indoor places where social distancing may be difficult and where you will come into contact with people you do not normally meet.


  • The use of face coverings will be required for all non-dancers entering the building.
  • Students will NOT be required to wear a face covering whilst participating in class as this can be dangerous.
  • Students, who are able, are encouraged to wear a face covering when entering, exiting or moving around the common areas of the building.
    Where you are expected to wear a face covering you must put it on before entering and must keep it on until you leave unless there is a reasonable excuse for removing it. More detailed advice on the application of these requirements in different settings can be found in the Government’s guidance for working safely.


To minimise the need for parents to enter the building we have introduced a ‘Parents Portal’

Within the inner foyer there is a wall mounted tablet which can be used to register students, register DBS details, update contact details, make payments, send messages and order uniform.

If you wish to use the tablet:

  • Please wait until after class has started and all students are inside then ring the bell.
  • You will be asked to sanitise your hands and PUSH open the door.
  • After you have finished using the tablet please sanitise it and then go back to wait outside or in your car.

All links on the ‘Parents Portal’ will also be available on our website and Facebook group.

Additionally, within the inner foyer there is a post box for any correspondence or cash. Please place any money into a clearly marked envelope but where possible use the tablet or internet banking to make payments.


According to guidance equipment use within the same class bubble is allowed, as long as they are cleaned regularly.


  • For the foreseeable future we will be using minimal equipment in class.
  • Students will be allocated an item and it will be cleaned afterwards.
  • Students are encouraged to bring their own mats, yoga blocks, stretch bands, bean bags and teddies.

Health & Safety Policy

Our organisation takes seriously its responsibility to ensure the safety of its pupils. 

  • All pupils must complete an Enrolment Form when joining the school with clear information regarding emergency contacts and any relevant medical history. A copy of emergency contact numbers will be kept on file. 

1. It is the parent's responsibility to notify the school of any changes to their emergency contact details

2. In case of a Fire emergency all teachers have a clear understanding of their responsibilities.

3. Our organisation will undertake regular assessment of risks regarding the premises and any concerns will be raised with the providers

4. We are committed to ensuring all employees/volunteers are competent to do their tasks and to give them adequate training

5. It is the organisation's responsibility to keep a fully equipped First Aid Box at all premises.

In case of an incident – an Accident/Incident report must be filled in

6. If required the organisation will contact the emergency services first, then the parent/guardian of the student(s) involved by the telephone number on file.

7. Parents understand that dance is as active as engagement as any sport, and whilst every effort is made to avoid them, injuries can happen. The organisation accepts no responsibility for injuries sustained via any means other than a teacher's negligence.

8. Pupils will be supervised during class time only and parents/carers must ensure the safety of their children in the waiting, changing and toilet areas

9. Students/parents or guardians should inform the teacher of any special health considerations or existing injuries before participating in class

10. Parents must be responsible for ensuring your child's punctuality. Teachers are not available to supervise late pickups. Students may be refused entry if they are continuously late for class as they are missing out on warming up safely for class

11. Dress code must be observed at all times, especially footwear for safe dance practice. Only indoor dance shoes to be worn in the studio to protect the floor and for health and safety

12. Pupils should not wear any jewellery that may pose a risk to themselves or others (stud earrings, and jewellery worn for religious or cultural reasons are acceptable)

13. No food is allowed in the studio. Chewing gum is prohibited from the building. Water is permitted in cap bottles

14. Please ensure that the elastics on your child's ballet shoes are secure and neither too loose nor too tight 

Public Liability Insurance

The organisation has public liability insurance. Any locum teacher who teaches classes will be either covered via this insurance, or will have their own personal insurance. 

Smoking Policy

The organisation has a no-smoking policy, and smoking is not permitted anywhere within the centres where lessons take place.

This is due to the health hazards of smoking and passive smoking, and also because the centres regularly holds activities which involve young children. 

Drugs & Alcohol Policy

The organisation has a strict no drugs & alcohol policy. Any pupil, teacher or volunteer found using drugs or alcohol whilst attending classes or working at the school, will be presented with a verbal warning. Further incidences will be dealt with appropriately and may lead to dismissal. Parents will be advised of any such incident if the pupil is under the age of 18 years.

Safe Dance Practice Policy


It is important the students keep hydrated, especially in the warmer months. Pupils who are in class for over 30 mins are encouraged to bring a drink of WATER into class with them. These should be placed safely away from the dance floor area and consumed during breaks specified by the teacher. 

Warm up / Cool down

Classes will include a physiologically sound warm-up and cool down. Most of the syllabi include a warm up to prepare the body for harder and more demanding exercises / dances. If a class plan includes starting the lesson with a more demanding exercise or straight to a routine then a quick warm up will be done first (aerobic, mobilisation, stretch). Senior students are encouraged to arrive in time to warm themselves up before classes and undertake stretches specific to their own needs in addition to the planned class warm ups. 


Teacher and parents are reminded that each student is an individual and their abilities or range of movement will be different to others in the class. Whilst teachers always want the pupils to strive to be the best they can be, it is important they are not pushed beyond their individual capacity. 


Dance Factory Studios encourages well-nourished and healthy bodies that are fit to dance and plan for a balanced workload and rest time in classes. For example, perhaps doing exercises/routines in 2 groups not only gives additional dancing space, but also gives students opportunity to rest. Injuries are most likely to occur on a tired body that doesn’t have the strength to hold technique. 


Whilst a limbered body is important to a dancer it is important not to push students beyond their capabilities. Younger students should not be allowed to push each other in stretches. If older students are allowed to work together to aid stretching it is important that they communicate and we have a strict policy where the stretch can be stopped quickly at any point. 


It is important to foster mutually respectful relationships between dancers and teachers. Teachers will use clear communication, and instruct and give feedback in a positive manner. We will praise effort and progress, and avoid comparing with others to help promote positive attitudes about oneself. Whilst as teachers we are here to correct and improve – it is important to put a positive spin on this feedback.

We will make effort to praise every student and also give constructive criticism (feedback) so each individual feels they have learnt something and improved. 

Age Appropriate

Dance sessions will be tailored to the age of the student, as the body and mind changes throughout childhood and adolescence. Our syllabi are all age appropriate so it is important to keep children close the grade that is suitable for their age (individuality may give some leeway here – but only by a grade or 2). 

Correct Attire/Equipment

To help prevent injury it is important that students wear the correct uniform and footwear for class. The correct attire allows the body to move freely, and allows teachers to see the body and correct poor technique appropriately.